Moseley, Kings Heath and District U3A

Committee members

A lot of hard work goes on behind the scenes of our U3A branch. The pictures below are of the volunteers who carry out a lot of the tasks involved in making sure everything runs smoothly.

Ray Tier
Chair

Executive Committee: Role Description for CHAIR

Role

To maintain the aims and objectives of the Moseley, Kings Heath and District U3A, leading the Executive Committee, and liaising with national and regional U3A as necessary. To work with the Executive Committee and other volunteers to ensure our U3A runs smoothly and efficiently and provides members a facility to continue their educational, social and creative interests in a friendly and informal environment.

Main Responsibiities

To chair the Members’ Monthly Meetings, the AGM and other important meetings of the MKH&D U3A
To act on behalf of the Executive Committee on important issues at local, regional and national level
To agree an agenda for EC meetings, chair the monthly EC meetings and provide effective leadership to the Executive Committee
To liaise with the Minute Secretary (non EC) to edit, proof-read the minutes and circulate the finalised document to EC members
To oversee and undertake a variety of tasks to enable our U3A to function efficiently.To update and maintain the MKH U3A entry on the Charity Commission website.

Maximum tenure of office (Elections at the AGM: May): 3 years

Cormac Quigley
Vice Chair

Executive Committee: Role Description for VICE CHAIR

Role

To maintain the aims and objectives of the Moseley, Kings Heath and District U3A, attending the Executive Committee, and liaising with national and regional U3A as necessary. To support the Chair in fulfilling his/her role and responsibilities. To deputise for the Chair as and when necessary. To work with the Executive Committee and other volunteers to ensure our U3A runs smoothly and efficiently and provides members a facility to continue their educational, social and creative interests in a friendly and informal environment.

Main Responsibiities

To deputise for the Chair in chairing the Members’ Monthly Meetings, the AGM and other important meetings of the MKH&D U3A
To agree an agenda for EC meetings, chair the monthly EC meetings and provide effective leadership to the Executive Committee
To liaise with the Minute Secretary (non EC) to edit, proof-read the minutes and circulate the finalised document to EC members
To oversee and undertake a variety of tasks to enable our U3A to function efficiently.
To update and maintain the MKH U3A entry on the Charity Commission website.

Maximum tenure of office (Elections at the AGM: May): 3 years

Carey Baff
Treasurer

Executive Committee: Role Description for TREASURER

General Responsibilities

To uphold the aims and objectives of the Moseley, Kings Heath and District U3A as a member of the Executive Committee, helping to provide members with a facility to continue their educational, social and creative interests in a friendly and informal environment
To work in a participative, supportive and collegiate way with the Executive Committee and other volunteers to ensure our U3A operates smoothly and efficiently

Role

To provide stewardship of the U3A’s finances on behalf of the Executive Committee
To ensure that the U3A funds are employed for the purpose for which they were given
To provide an accurate picture of the U3A’s income and expenditure for the Executive Committee and the membership

Main Responsibilities

To provide continuing oversight of the financial transactions of the U3A during the year
To authorise payments from U3A funds within agreed limits
To keep records, appropriately detailed, of incoming and outgoing funds
To prepare the end-of-year accounts, including details of income and expenditure, together with an Annual Report of the U3A’s financial situation
To ensure that financial reserves are kept at an appropriate level, and are sufficient to meet expenditure without having recourse to borrowing
To lead the Finance Sub-Committee and, in conjunction with it, prepare, review and contribute to documents related to the U3A’s finances, as required by the Executive Committee

Maximum tenure of office (Elections at the AGM: May): 6 years
October 2019

Ken Fisher
Secretary

Executive Committee: Role Description for SECRETARY

General Responsibilities

To uphold the aims and objectives of the Moseley, Kings Heath and District U3A as a member of the Executive Committee, helping to provide members a facility to continue their educational, social and creative interests in a friendly and informal environment
To work in a participative, supportive and collegiate way with the Executive Committee and others volunteers to ensure our U3A operates smoothly and efficiently

Role

To be the main communications link between the U3A National Office and the local Moseley, Kings Heath and District U3A

Main Responsibilities

To produce and electronically distribute the monthly newsletter with input from the Executive Committee and others, where appropriate
To ensure that members are aware of events, courses and other activities organised by the U3A via the newsletter
To pass on any information of relevance to the Executive Committee from the National and Regional U3A offices

Anne James
Interest Group Coordinator

Executive Committee: Role Description for Interest Group Coordinator

General Responsibilities

To uphold the aims and objectives of the Moseley, Kings Heath and District U3A as a member of the Executive Committee, helping to provide members a facility to continue their educational, social and creative interests in a friendly and informal environment
To work in a participative, supportive and collegiate way with the Executive Committee and others volunteers to ensure our U3A operates smoothly and efficiently

Role

To advise and assist members to set up new Interest Groups, and to support ongoing Interest Groups

Main Responsibilities

To set up and offer guidance on new Interest Groups in liaison with Start-up Leaders
To maintain records of active Interest Groups on the Beacon Management system
To encourage and advise Group Leaders on the use of the Beacon Management System
To circulate updated information about Interest Groups via email, Newsletter, Monthly Meetings and website
To act as the link person for support queries and issues raised by members about Interest Groups
To highlight the need for new Start-up Leaders in response to members’ requests
To liaise and give feedback to the Executive Committee on all aspects of Interest Groups
To ensure Group Leaders are informed of new or amended policies and Executive Committee decisions
To ensure Group Leaders have appropriate information and contact details regarding local and national activities

Maximum tenure of office (Elections at the AGM: May): 3 years
October 2019

Faith Walsh
Membership Secretary

Executive Committee: Role Description for Membership Secretary

General Responsibilities

To uphold the aims and objectives of the Moseley, Kings Heath and District U3A as a member of the Executive Committee, helping to provide members a facility to continue their educational, social and creative interests in a friendly and informal environment
To work in a participative, supportive and collegiate way with the Executive Committee and others volunteers to ensure our U3A operates smoothly and efficiently

Main Responsibilities

To respond to membership enquiries and provide membership information including ensuring that the enquiries desk at the monthly meeting is manned to deal with membership enquiries
To enrol new members
To maintain membership records as required, using Beacon, the U3A management system
To pass any cheques or cash to the Treasurer; for those joining or renewing via PayPal, fees are paid electronically and the Treasurer is notified direct
Send a copy of the Monthly Newsletter via email to Abacus, who mail out hard copies to those without email
Send a list of current members to the Direct Mail company in the required format via Beacon five times a year as specified by U3A to enable the dispatch of Third Age Matters
To be familiar with Beacon, the system which facilitates most of the above
Attend and report each month to the Executive Committee meetings

Maximum tenure of office (Elections at the AGM: May) 3 years
October 2019

Janet Burgess
Social Events Secretary

Executive Committee: Role Description for SOCIAL SECRETARY

General Responsibilities

To uphold the aims and objectives of the Moseley, Kings Heath and District U3A as a member of the Executive Committee, helping to provide members a facility to continue their educational, social and creative interests in a friendly and informal environment
To work in a participative, supportive and collegiate way with the Executive Committee and others volunteers to ensure our U3A operates smoothly and efficiently

Role

To coordinate the provision of social activities for the benefit of the members of the local U3A

Main Responsibilities

To keep members up to date with information about U3A social events
To work with Social Events volunteers to ensure the provision of social activities which meet the needs of members
To provide the Executive Committee with an overview of social events
To liaise with the Treasurer regarding the use of the Social Account, where appropriate, for cashflow support when planning events
To keep records of expenditure, and recoup funds from Members participating in social events, where appropriate

Maximum tenure of office (Elections at the AGM: May): 3 years
October 2019